The Minibar feature in Sweeply lets housekeeping staff record which minibar items the guest used in each room, and gives managers a clear report of what was consumed across bookings and time periods.
Overview
When a housekeeper enters a room, they log which minibar items the guest used directly from their mobile device. This creates a minibar usage record tied to the room and the current guest's booking. Managers can then view, edit and export this data from the Minibar Report in the web app.
Who Uses It
Role | Where | What They Do |
Housekeeper | Mobile app | Record minibar items used in a room |
Manager / Supervisor | Web app → Reports | View minibar usage history, edit entries, undo mistakes |
Setting Up Minibar Items
Minibar items are configured in the Inventory settings, which Minibar shares with Inventory Management.
Go to Settings → Inventory
Click New Item
If your property also uses Inventory Management, set the Item type to Minibar. With Minibar on its own, the form is Create Minibar Item and every item is a minibar item.
Enter a name, optional description, and one photo
Save
Only items of type Minibar appear in the Log minibar usage sheet and the Minibar Report columns.
Recording Minibar Usage (Mobile)
Housekeeping staff log minibar usage from the room view in the mobile app.
Steps:
Open the mobile app and navigate to the room
Scroll to the Minibar section in the room view
Tap Log usage
The Log minibar usage sheet opens, showing all configured minibar items
Use the + and − buttons to enter how many of each item the guest used
Tap Save to submit
Sweeply automatically links the entry to the current checked-in guest booking for that room.
Note: If no guest is currently checked in, the minibar usage is still recorded against the room but without a booking reference.
Note: On a past day the section shows a read-only Minibar summary of what was logged. It is not shown for future days.
The Minibar Report (Web)
The Minibar Report gives managers a summary of all minibar usage within a selected time period.
To open it: Go to Reports → Minibar in the web app.
What the Report Shows
The report displays a table where each row represents a unique combination of room and guest booking. Columns show the total quantity used for each minibar item.
Each row includes:
Room — the room name and location (e.g. Floor 2 › Room 201)
Guest name — the name on the booking
Reservation ID — the PMS reservation reference
Date — date of the last minibar entry for that booking
Item columns — one column per configured minibar item, showing total quantities
Totals row — sum of all quantities at the bottom
Filtering by Date
Use the date filter at the top of the report to pick a single date or a period. The report opens on This month.
Click Export to Excel to download the report.
Managing Entries (Web)
Managers can edit or remove individual minibar entries directly from the report.
Opening the Detail View
Click any row in the Minibar Report to open the Minibar consumption drawer. This shows every individual minibar entry recorded for that room and booking, including the time and the staff member who reported it.
Editing a Quantity
Click the row to open the drawer
Find the entry you want to change
Update the quantity field
Click Save
Undoing an Entry
Click the row to open the drawer
Find the entry you want to remove
Click Undo
Adding a Manual Entry
Managers can add entries manually — useful for corrections or cases where minibar usage was not logged on the mobile app.
Click the row, or click New row and select the unit
Under Add item, select the item
Enter the quantity and, optionally, a note
Click Save
Frequently Asked Questions
Can I record minibar usage for a room with no active booking?
Yes. The entry is recorded against the room without a booking reference. It will appear in the report without a guest name or reservation ID.
Can I edit a minibar entry after it has been submitted?
Yes. Managers can edit quantities or undo entries at any time from the Minibar Report in the web app.
Does the Minibar Report include data from all rooms?
Yes. The report shows all areas where minibar usage was recorded during the selected period.