User Documentation
The Minibar feature in Sweeply lets housekeeping staff record which minibar items were restocked in each room, and gives managers a clear report of what was consumed across bookings and time periods.
Overview
When a housekeeper enters a room, they can log which minibar items they replaced directly from their mobile device. This creates a replenishment record tied to the room and the current guest's booking. Managers can then view, edit, and export this data from the Minibar Report in the web app.
Who Uses It
Role | Where | What They Do |
Housekeeper | Mobile app | Record minibar items restocked in a room |
Manager / Supervisor | Web app → Reports | View replenishment history, edit entries, undo mistakes |
Setting Up Minibar Items
Minibar items are configured in the Inventory settings.
Go to Settings → Inventory
Click Add item
Set the item type to Minibar
Enter a name, optional description, and photo
Save
Only items marked as Minibar type appear in the mobile replenishment sheet and the Minibar Report columns.
Recording a Minibar Replenishment (Mobile)
Housekeeping staff log minibar replenishments from the room view in the mobile app.
Steps:
Open the mobile app and navigate to the room
Scroll to the Minibar section in the room view
Tap Report minibar
A sheet opens showing all configured minibar items
Use the + and − buttons to enter how many of each item you restocked
Tap Save to submit
Sweeply automatically links the replenishment to the current checked-in guest booking for that room.
Note: If no guest is currently checked in, the replenishment is still recorded against the room but without a booking reference.
The Minibar Report (Web)
The Minibar Report gives managers a summary of all minibar replenishments within a selected time period.
To open it: Go to Reports → Minibar in the web app.
What the Report Shows
The report displays a table where each row represents a unique combination of room and guest booking. Columns show the total quantity replenished for each minibar item.
Each row includes:
Room — the room name and location (e.g. Floor 2 › Room 201)
Guest name — the name on the booking
Reservation ID — the PMS reservation reference
Date — date of the last replenishment for that booking
Item columns — one column per configured minibar item, showing total quantities
Totals row — sum of all quantities at the bottom
Filtering by Date
Use the date filter at the top of the report to switch between:
Today
Yesterday
This month
Last month
Managing Entries (Web)
Managers can edit or remove individual replenishment records directly from the report.
Opening the Detail View
Click any row in the Minibar Report to open the Replenishment Drawer. This shows every individual replenishment transaction recorded for that room and booking, including the timestamp and the staff member who logged it.
Editing a Quantity
Click the row to open the drawer
Find the entry you want to change
Update the quantity field
Click Save
Undoing an Entry
Click the row to open the drawer
Find the entry you want to remove
Click Undo
Adding a Manual Entry
Managers can add entries manually — useful for corrections or cases where a replenishment was not logged on the mobile app.
Click the row (or create a new row for a specific area)
Click Add entry
Select the item and enter the quantity
Click Save
Frequently Asked Questions
Can I record a minibar replenishment for a room with no active booking?
Yes. The replenishment is recorded against the room without a booking reference. It will appear in the report without a guest name or reservation ID.
Can I edit a replenishment after it has been submitted?
Yes. Managers can edit quantities or undo entries at any time from the Minibar Report in the web app.
Does the Minibar Report include data from all rooms?
Yes. The report shows all areas where minibar replenishments were recorded during the selected period.