We make it easy for you to create and edit rules in Sweeply. This ensures the housekeeping status is automatically set according to your operating procedures. You can do this under Settings -> Rules.
You can add, edit, or delete Rules as necessary. If you have a Basic subscription with Sweeply, you can create up to two rules for specific units. The default rules are to clean on checkout, and stayover cleaning will be done daily. However, your rules may differ. For example, you might always change the sheets on the 4th day and would like to create a rule for that. Additionally, some hoteliers would enjoy all rooms inspected after cleaning and add it as a rule.
Rules based on bookings - examples
You can also create rules for units that are not linked to bookings. These could, for example, be the lobby, hallways, garden, or parking lot. You can then create rules for vacuuming the hallways or watering the flowers every 7 days and ensure every unit is remembered.
Rules based on dates - examples
Follow this step-by-step guide to learn how to create different rules:
Rules - based on bookings
Checkout cleaning
1. Go to Settings -> Rules
2. Click "New rule" in the upper right corner of the screen.
3. Define and describe the rule, for example:
Rule name: Checkout cleaning
Description: Cleaning after checkout
Choose trigger: Booking
Repeat on: Checkout
Inspection: Leave blank
Default rule: Selecting this will automatically add this rule to all new units.
4. Once you have selected the rules you wish to apply, click" Next " to bring you to the "Assign to units" section, where you can choose the units you would like associated with the rule created, as seen below.
5. Click "Save." - > You have now created a rule for Checkout cleaning.
Inspection after cleaning
Please set up this rule if you want the room or unit inspected after cleaning.
1. Go to Settings -> Rules
2. Click "New rule" in the upper right corner of the screen.
3. Define and describe the rule, for example:
Rule name: Inspection
Description: Inspection after cleaning
Choose trigger: Booking
Repeat on: Checkout
Inspection: Select this box.
Default rule: By selecting this option, the system will automatically apply this rule to all new units.
4. Once you have selected the rules you wish to apply, click " Next " to bring you to the "Assign to units" section, where you can choose the units you would like associated with the rule created, as seen below.
5. Click "Save". - > You have now created a rule for Inspection.
Daily housekeeping
1. Go to Settings -> Rules
2. Click "New rule" in the upper right corner of the screen.
3. Define and describe the rule, for example:
Rule name: Housekeeping
Description: General housekeeping every day
Choose trigger: Booking
Repeat on: Custom
Default rule: Selecting this will automatically add this rule to all new units.
Start: 1 day(s) from check in
End: 1 day(s) from checkout
Repeat every: 1 day(s)
4. Once you have selected the rules you wish to apply, click" Next " to bring you to the "Assign to units" section, where you can choose the units you would like associated with the rule created, as seen below.
5. Click on "Save". You have now created a rule for Daily housekeeping.
Change linen every three days
1. Go to Settings -> Rules
2. Click "New rule" in the upper right corner of the screen.
3. Define and describe the rule, for example:
Rule name: Change linen
Description: 80% cleaning
Choose trigger: Booking
Repeat on: Custom
Default rule: Selecting this will automatically add this rule to all new units.
Start: 3 day(s) from check in
End: 1 day(s) from checkout
Repeat every: 3 day(s)
The pink color and bed icon indicate that linen change will be done every 3 days. You can customize your linen chance schedule to suit your needs.
4. Once you have selected the rules you wish to apply, click" Next " to bring you to the "Assign to units" section, where you can choose the units you would like associated with the rule created, as seen below.
5. Click on "Save". You have now created a rule for Daily housekeeping.
Rules - based on dates
Clean the Lobby every day
1. Go to Settings -> Rules
2. Click "New rule" in the upper right corner of the screen.
3. Define and describe the rule, for example:
Rule name: Clean the Lobby
Description: Clean the Lobby every day
Choose trigger: Date
Default rule: Selecting this will automatically add this rule to all new units.
Repeat every: 1 day(s)
Start date: Select the date you would like to start.
4. Once you have selected the rules you wish to apply, click " Next " to bring you to the "Assign to units" section, where you can choose the units you would like associated with the rule created, as seen below.
5. Click on "Save". You have now created a rule for Cleaning the lobby.
Water the flowers every seven days
1. Go to Settings -> Rules
2. Click "New rule" in the upper right corner of the screen.
3. Define and describe the rule, for example:
Rule name: Water the flowers
Description: Water the flowers every day
Choose trigger: Date
Default rule: Selecting this will automatically add this rule to all new units.
Repeat every: 7 day(s)
Start date: Select the date you would like to start.
4. Once you have selected the rules you wish to apply, click " Next " to bring you to the "Assign to units" section, where you can choose the units you would like associated with the rule created, as seen below.
5. Click on "Save". You have now created a rule for Watering the flowers.
We understand that sometimes, these rules may not cover all the scenarios. We would be happy to help you if you have any questions or concerns about rules not covered in this overview. You can contact us through the chat feature or email us at support@getsweeply.com. We are always here to help and ensure you have a seamless experience using our services.